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  3. Member Schools
  4. Registration requirements for member schools
  5. Management and operation of the school
  6. Governance
  7. Policies and procedures
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Policies and procedures

The ‘responsible persons’ for a non-government school are responsible for developing and implementing policies and procedures to govern and operate the school in order to satisfy its legal obligations, manage risk, provide strategic guidance and monitor performance.

Evidence of compliance

The ‘responsible persons’ for a registered non-government school must have in place and implement policies and procedures in relation to, but not limited to, the following: 

  • a school charter or document identifying the governance structure of the school and the respective authority, role and responsibilities of each of the school’s ‘responsible persons’ and any other person or body concerned in the management of the school
  • a delegations schedule to
    •  identify the respective authority within the governance structure
    • describe the process for withdrawing a delegated authority
  • a document to set out supervisory arrangements and reporting requirements for the school’s ‘responsible persons’ including any governing body and school executive
  • a code of conduct for the school’s ‘responsible persons’
  • maintenance of records of governance decisions and actions made by the school’s ‘responsible persons’, including minutes of formal meetings of the school’s ‘responsible persons’, on and from 1 September 2014 and retaining such records for a minimum period of seven (7) years before archiving
  • a document describing the school’s legal compliance process to facilitate the school’s compliance with all relevant legislation and reduce any risk of non-compliance
  • a document describing the school’s risk management framework or plan for developing, implementing and reviewing risk management strategies in relation to strategic direction, governance, operation and finance and the associated risk register
  • commencing from 1 July 2016, the maintenance of details of persons who are ‘responsible persons’ for the school including each person’s name, role, date of commencing and, when relevant, date of ceasing to be a ‘responsible person’ for the school within twenty-eight (28) days of a change being made and maintaining these records for a period of seven (7) years from the date of each entry before archiving or disposing.
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