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  3. Registration requirements
  4. Educational and financial reporting
  5. Annual school reports
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Annual school reports

A registered non-government school must have policies and procedures that ensure its participation in annual reporting to publicly disclose the educational and financial performance measures and policies of the school.

The Education Act 1990 (NSW) requires each registered non-government school to prepare an annual report of a kind determined by the Minister on the school’s performance measures and policies as identified by the Minister. Accordingly, the Minister has determined that the performance measures and policies that must be included in the annual report relate to:

  • a message from key school bodies
  • contextual information about the school
  • student outcomes in standardised national literacy and numeracy testing
  • the granting of Records of School Achievement
  • results of the Higher School Certificate
  • professional learning and teacher standards
  • workforce composition
  • senior secondary outcomes
  • student attendance and management of non-attendance
  • retention of Year 10 to Year 12 (where relevant)
  • post-school destinations
  • enrolment policies and characteristics of the student body
  • school policies
  • school-determined improvement targets
  • initiatives promoting respect and responsibility
  • parent, student and teacher satisfaction
  • summary financial information.

Each registered non-government school’s annual report must include the following information:

  • a message from key school bodies
  • contextual information about the school
  • student outcomes in standardised national literacy and numeracy testing
  • granting of Records of School Achievement (where relevant)
  • results of the Higher School Certificate, including comparison of student performance to statewide performance and trends in student performance (where relevant).

Where it does not contravene privacy and personal information policies, graphical and/or tabulated presentation of this information is required and should show:

  • comparative performance over time
  • comparisons with statewide performance, and
  • comparative information in relation to similar schools where appropriate.

Interpretive comments for the graphical/tabulated information presented must be provided.

Publication of performance data must be consistent with the requirements of all relevant State and national legislation.

  • senior secondary outcomes (where relevant), including percentage of students in Year 12:
    • undertaking vocational or trade training, and
    • attaining a Year 12 certificate or equivalent VET qualification
  • a summary of professional learning undertaken by teachers (as defined by the Teacher Accreditation Act 2004) during the year
  • details of the teacher accreditation status of all teaching staff (as defined by the Teacher Accreditation Act 2004) who are responsible for delivering the curriculum 
  • workforce composition, including Aboriginal and Torres Strait Islander peoples (as known and with regard to consideration of privacy issues)
  • student attendance rates for each year level and the whole school
  • a description of how the school manages student non-attendance
  • retention of Year 10 to Year 12 (where relevant)
  • post-school destinations (secondary schools only). For students beyond the compulsory years of schooling these can be represented in broad terms (eg workforce, further study, unknown) and in the most appropriate way according to each school’s circumstances
  • full text of the enrolment policies, including all prerequisites for continuing enrolment
  • characteristics of the student body
  • school policies. A summary of policies for student welfare, anti-bullying, discipline, and complaints and grievances, with information on:
    • changes made to these policies during the reporting year
    • how these policies are disclosed publicly
    (Note: the policies may be discrete or integrated according to school context)
  • priority areas for improvement as selected by the school including comments on the achievement of priorities for the previous year. The areas selected for improvement by the school may or may not include targets for student achievement
  • actions undertaken by the school to promote respect and responsibility. These may relate to respectful behaviour, involvement in community service activities, and specific class-based activities
  • a description in plain language of parent, student and teacher satisfaction. This can be represented in the most appropriate way according to each school’s circumstances
  • summary financial information, which includes:
    • income from all sources, including Commonwealth and State grants and subsidies and all private income, including fees and donations
    • expenditure on all purposes, including teaching and learning, administration and financing (ie borrowing costs, depreciation, etc).

Financial information is to be based on and reported in a form consistent with the detailed information provided to the Commonwealth Government each year in the Commonwealth Financial Questionnaire.

The presentation of financial information may be in graphical forms such as pie charts, provided that each segment of the graphic represents specific dollar amounts aggregated from the financial information that each school provides annually to the Commonwealth. Where schools use a graphical representation, the overall financial position of the school must be organised according to the areas covered by the Commonwealth Questionnaire as follows:

  • Graphic one – recurrent/capital income, with segments detailing percentages derived from
    • fees and private income
    • State recurrent grants
    • Commonwealth recurrent grants
    • government capital grants
    • other capital income
  • Graphic two – recurrent/capital expenditure, showing percentages spent on
    • salaries, allowances and related expenses
    • non-salary expenses
    • capital expenditure.

Evidence of compliance

A registered non-government school must have policies and procedures that ensure its participation in annual reporting to publicly disclose the educational and financial performance measures and policies of the school as identified by the Minister.

Schools may include the information covered by these requirements within their existing reporting documentation, or produce a separate report. If information addressing these requirements is incorporated in existing documentation, it must be by way of a clearly identified, separate section. The Act requires that this information be publicly disclosed. Ideally, this information will be published or its availability advertised online if the school has a website.

The school's annual report must be provided in an online or appropriate electronic form to NESA unless otherwise agreed by NESA.

Reports are to relate to each school year. Each non-government school is to produce a report by no later than 30 June in the year following the reporting year.

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