1. Home
  2. Starting a new school
  3. Initial registration
  4. Requirements
  5. Attendance
Print this page Reduce font size Increase font size

Attendance

The principal of a registered non-government school must keep a register of enrolments and daily attendances of all children at the school.

The register of enrolments and/or the register of daily attendances may be maintained in print or electronic form.

Copies of the information in the register of enrolment and the register of daily attendance should be stored off-site at regular intervals.

Evidence of capacity to comply

A proposed non-government school must:

  • describe the method it will use to maintain a register of enrolments that will include the following information for each student
    • name, age and address
    • the name and contact telephone number of parent(s)/guardian(s)
    • date of enrolment and, where appropriate, the date of leaving the school and the student's destination
    • for students older than six (6) years, previous school or pre-enrolment situation
    • where the destination of a student below seventeen (17) years of age is unknown, evidence that a Department of Education officer with home school liaison responsibilities has been notified of the student's full name, date of birth, last known address, last date of attendance, parents' names and contact details, an indication of possible destination, other information that may assist officers to locate the student, and any known work health and safety risks associated with contacting the parents or student
  • have in place policies and procedures to
    • monitor the daily attendance/absence of students
    • identify absences from school and/or class(es)
    • follow up unexplained absences
    • notify parent(s) and/or guardian(s) regarding poor school and/or class attendance
    • transfer information about unsatisfactory attendance to student files
  • describe the method it will use to maintain a register of daily attendance that will include the following information for each student
    • daily attendance, which may be recorded by noting daily absences
    • absences
    • reason for absence
    • documentation to substantiate reason for absence.
  • describe the process it will use to retain the register of enrolments for a minimum of five (5) years before archiving
  • describe the process it will use to retain the register of daily attendance for a minimum of seven (7) years after the last entry was made.
Print this page Reduce font size Increase font size